CSC Volunteer Project: Organizing our Digital Assets (Photos, graphics, etc.)

We are recruiting a volunteer or group of volunteers to organize and maintain a central library of CSC’s “digital assets” (photos, videos, images and graphic elements like logos, program covers etc.)

Our current “system” involves multiple people holding various CSC photos and graphics and sharing them (sometimes) via email. This makes it difficult to locate specific items, easy to lose old items, and impossible to keep track of who has what! Having a better system would also make it easier and faster to produce new website and social media content, and create an archive of content from CSC’s history.

The goals of this new project are to (1) collect digital assets that currently exist and organize these in a coherent system on the CSC Google Drive, and (2) educate other CSC folks about the system so they can access and add to the digital assets collection going forward.

Specific tasks include the following:

    • Work with current holders of CSC digital assets (staff, Board members, contract graphic designers, photographers, etc.) to identify and obtain electronic copies of all items.
    • Set up a series of folders in CSC’s Google Drive to hold our digital items, and develop a system to organize and tag items so they can be easily located in the future.
    • Migrate existing assets to the new Google Drive folders, organizing and tagging these as needed. Eliminate duplicate copies of items.
    • Document this organization system and teach CSC creators and users of digital items how to use it effectively. This may include helping update the collection at times.
    • Periodically create a hard-copy back-up file of the digital asset collection and share this with the CSC Board chairperson (hard drive will be provided.)

Project volunteers should have these skills and capabilities:

    • Strong organization skills.
    • Personal tech and software to view and manage files of various types, especially jpegs, pngs, and pdfs. (This includes using metadata to “tag” items according to topic, event, etc)
    • Good understanding of and facility with using a Google Drive workspace.
    • Ability to devote 2-3 hours weekly for the first few weeks, to “kickstart” the project.
If you are interested in volunteering for this project, please contact Ellen Schloemer (ellen.schloemer@gmail.com) or Thom Haynes (thomhaynes1@gmail.com)